WORK WITH US

Program Assistant - Thrive

North Valley Community Foundation is a nonprofit charitable organization providing philanthropic services to residents of the North Valley, including grant-making in the areas of Camp Fire and wildfire relief and recovery, COVID response and economic recovery, and hundreds of other charitable scholarships, grant programs and projects around the world.

We are an energetic and deeply collaborative team of about 20 full- and part-time staff working to provide efficient and effective services to our community. Our office culture is friendly and intimate and we have very high standards for collegiality and kindness in our shared work environment. We welcome and celebrate team members from diverse backgrounds with a wide range of life experiences; we think these qualities make us stronger and better at our work. We are eager to return to our amazing new office space at Meriam Park where a variety of workspaces, technologies, meeting rooms and staff hangout areas help us to work hard while taking care of one another.

Thrive is North Valley Community Foundation's response to the suffering in our community from decades of trauma compounded by multiple, back-to-back crises. At Thrive, we have assembled collaborative initiatives of support and resources, so those in need can find the guidance and compassion they deserve. To help those suffering transform pain into growth; heal with resilience; and discover what it means to thrive. With collective and compassionate support – working together – Thrive responds to the needs of the community, delivering effective healing initiatives that bring help and hope to those suffering.

The mission of the Thrive program assistant is to stay five steps ahead of the team by tracking all of the administrative details and clearing the path for Thrive to make the greatest contribution possible to our organization and to the community. This person enjoys managing myriad details while being a team player. The Thrive program assistant will be a key asset to the program director by anticipating needs at an exceptionally high level, allowing her to develop vision and strategy for all aspects of Thrive’s work in collaborative, strategic, whole community healing.

While repetitive tasks are certainly part of this position, the tasks assigned can vary from week to week based on the team’s needs. The most important responsibility of the program assistant is to ensure that administrative tasks and projects are completed with a high level of efficiency, confidentiality, accuracy, flexibility, and positivity in order to support the Thrive projects and programs.

Regular duties include

• Meeting management including scheduling, preparing agendas, reports, taking notes, distributing action items, and follow up on tasks

• Communicating on the Thrive director’s behalf both internally and externally. This includes communication with steering committee members, contractors, agency partners, diverse sector representatives, and NVCF staff/teams.

• Email management on behalf of the Thrive director and within the action inbox using Gmail, assigning emails to team members as needed

• Running errands and attending in-person meetings multiple times per week

• Complex calendar management and scheduling (both personally and professionally) on behalf of the
Thrive program director and Thrive program team

• Varying personal and professional administrative tasks including, but not limited to, booking appointments, research projects, coordinating travel, contract/agreement development, monitoring and payments, and ordering gifts/flowers, etc.

• Varying event coordination and management tasks including, but not limited to, managing event invitations and RSVPs, coordinating speakers’ schedules, developing event work plans and event flow sheets, communication and coordination with presenters/speakers, anticipating follow-up correspondence and tracking post-event action items

• Light project management duties

• Coordinating professional and personal correspondence for the Thrive program director

• Monthly expense reporting on behalf of the Thrive program

Requirements for this position include

• Meeting management including scheduling, preparing agendas, reports, taking notes, distributing action items, and follow up on tasks

• Communicating on the Thrive director’s behalf both internally and externally. This includes communication with steering committee members, contractors, agency partners, diverse sector representatives, and NVCF staff/teams.

• Email management on behalf of the Thrive director and within the action inbox using Gmail, assigning emails to team members as needed

• Running errands and attending in-person meetings multiple times per week

• Complex calendar management and scheduling (both personally and professionally) on behalf of the
Thrive program director and Thrive program team

• Varying personal and professional administrative tasks including, but not limited to, booking appointments, research projects, coordinating travel, contract/agreement development, monitoring and payments, and ordering gifts/flowers, etc.

• Varying event coordination and management tasks including, but not limited to, managing event invitations and RSVPs, coordinating speakers’ schedules, developing event work plans and event flow sheets, communication and coordination with presenters/speakers, anticipating follow-up correspondence and tracking post-event action items

• Light project management duties

• Coordinating professional and personal correspondence for the Thrive program director

• Monthly expense reporting on behalf of the Thrive program

Preferred experience includes

• Meeting management including scheduling, preparing agendas, reports, taking notes, distributing action items, and follow up on tasks

• Communicating on the Thrive director’s behalf both internally and externally. This includes communication with steering committee members, contractors, agency partners, diverse sector representatives, and NVCF staff/teams.

• Email management on behalf of the Thrive director and within the action inbox using Gmail, assigning emails to team members as needed

• Running errands and attending in-person meetings multiple times per week

• Complex calendar management and scheduling (both personally and professionally) on behalf of the
Thrive program director and Thrive program team

• Varying personal and professional administrative tasks including, but not limited to, booking appointments, research projects, coordinating travel, contract/agreement development, monitoring and payments, and ordering gifts/flowers, etc.

• Varying event coordination and management tasks including, but not limited to, managing event invitations and RSVPs, coordinating speakers’ schedules, developing event work plans and event flow sheets, communication and coordination with presenters/speakers, anticipating follow-up correspondence and tracking post-event action items

• Light project management duties

• Coordinating professional and personal correspondence for the Thrive program director

• Monthly expense reporting on behalf of the Thrive program

Work hours

Hourly/part time; 20 hours per week - days and times flexible

Rate

$20-$25

Benefits

Paid sick leave, holidays, cell phone stipend

Location

The position will work on-site at NVCF’s offices at Meriam Park, Chico, California and remotely.

Start Date

The position will be open until filled. We’re ready for you now, but start date can be somewhat flexible for the right candidate.

Please submit a cover letter and resume as a single PDF to people@nvcf.org. No references are required until after an initial interview is scheduled. 

Thank you for your interest in North Valley Community Foundation!